Volunteer Requirements & Position Descriptions

Piedmont Volunteer Requirements & Position Descriptions

Piedmont has seen great success over the years both on and off the field. Our parent volunteers - Board Members, managers, coaches, umpires, team parents, etc. - are the people who help provide the community feel that Piedmont is known for and without whom we literally would be unable to function. We all want to provide our kids with the best possible team experience and to foster a sense of community and volunteering is one of the most powerful ways to make this happen. Given our reliance on volunteering, set forth below is clarification about the volunteer requirements in place for being a member of the league, as well as the opportunities for volunteering that are available during the year.

Volunteer Requirements

Each family is required to complete one (1) snack shack bar shift and three (3) additional volunteer hours during the spring Baseball and Softball Season* . At registration, each family will be required to pay a $50 “volunteer fee” to Piedmont which the league holds until the end of the season or the required hours have been fulfilled. If the volunteer hours are not completed by the end of the season your $50 fee will not be refunded. Your fee will also not be refunded if you fail to attend a scheduled snack bar shift or if you cancel your shift with less than 24 hours notice without finding a replacement.

***** Buddy Ball Families are exempt from these requirements.

Volunteering Opportunities

Throughout the season there will be opportunities to volunteer at various functions for the league. These opportunities include the following:

Serving on the Piedmont Board of Directors

Managing or Coaching a Team

Pre-Season Field Days (clean-up and other projects)

Opening Day Ceremonies

Field Maintenance

Other duties posted on the electronic signup sheets throughout the season

Team Positions

Each team has positions that are required for the team and the league to function. Certain team roles fullfill all required volunteer hours.

Team Manager - This position is the head coach of a specific team in the league. The manager runs the baseball or softball side of the team. The manager is responsible for planning and running team practices, making game-day lineups, and managing the team during games. This position requires that a completed background check be on file with the league for the current season.

Team Coach - The coach is an assistant to the manager and helps with all baseball or softball aspects of the team. Coaches are vital parts of any team and may be called upon to help run practices and games when the manager is not available. In addition to the Manager, only two (2) official coaches are allowed on the field of play during games. Therefore, each team will only be allowed to have two (2) official coaches (in addition to the Manager) who will receive their volunteer credit for coaching. However, the lack of volunteer credit does not preclude additional help from parents during practices and games. This position requires that a completed background check be on file with the league for the current season.

Team Parent - The Team Parent is a vital component of the team. Whereas the Manager typically runs the baseball or softball part of the team, the Team Parent runs the administrative side. The Team Parent is responsible for organizing snack schedules, coordinating the team’s turns in running the snack bar, planning mid-season gatherings and end-of-the-year team parties, and helping the Manager contact parents when necessary. The Team Parent also helps ensure that their team’s volunteer requirements are met. The Team Parent is the liaison between the league and the parents of the team. The Team Parent may also be asked to communicate various activities and messages to parents.

Field Prep – Before games, fields must be prepped for the upcoming game. Duties include dragging the field, watering down the infield, chalking the lines, etc. The same process must be done once the games are completed.

Opt Out Option

While we strongly encourage volunteer participation as this makes it possible for us to run the league and provides a greater sense of personal satisfaction and sense of community, we also realize that circumstances may prevent you from being able to do so. Therefore, if you are unable to volunteer for any of the above assignments (snack bar + 3 hours OR a Team Position), you may “opt out” of volunteering by paying the $50 as part of your registration fees.

Corporate Matching for Volunteer Service

Piedmont is a 501©(3) non-profit organization & may be eligible for Volunteer Matching Grants from your employer. Volunteer hours for Coaching, Umpiring, Scorekeeping, Field prep, Fundraising and more can be turned into donations to help Piedmont. If Piedmont isn’t listed with your employer, please contact a Board member so that we can provide you with the required information.

Thank you for volunteering!